Performs complex and heavy administrative activities that requires a high level of initiative, judgment, proficiency and confidentiality. May work for one or more individuals in support of a department, project, or contract. Assists manager with administrative responsibilities. Position requires superior administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policy and procedures. May coordinate special projects and department activities
Answers large volume of incoming phone calls, often from senior individuals; screens as necessary. Coordinates calendar and schedules, sometimes for various individuals. Takes and transcribes highly complex and detailed dictation. Acts as a liaison with other departments and sometimes outside agencies. Creates a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of documents. Maintains databases of complex and confidential departmental information. Responds to requests, distributes correspondence, circulates information, etc. , to other staff as needed, including senior staff. Processes travel expense report forms and check requests. Researches, prices and purchases office supplies. Makes complex travel arrangements. Helps to organize conferences and meetings, sometimes involving large number of attendees or complex arrangements. Acts independently to determine methods and procedures on new assignments May oversee the activities of other nonexempt personnel; Administrative AssistantsProvides orientation and training to lower level employees; Administrative Assistants.
EDUCATION & EXPERIENCE:
Typically requires 8 years of experience or 4 years of experience and a Bachelor's degree in a related discipline.
Normal demands associated with an office environment. Ability to work on computer for long periods and communicate with individuals by telephone, email and face to face. Some travel may be required.