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Program Planning Specialist

Req #: 202217
Location: Chantilly, VA US
Job Category: Logistics
Security Clearance: TS/SCI
Clearance Status: Must Be Current

Job Description

Team CACI has an exciting and challenging opportunity available for a Program Planning Specialist supporting an enterprise-scale Intelligence Community (IC) program in Springfield, VA. The ideal candidate will have in-depth knowledge of contract best practices and procedures as well as Government policies.  There are two distinct components of this Program Office support role – process purchase requests and monitor timely and accurate labor charging.

The Program Planning Specialist duties and responsibilities:

  • Enter purchase requests and register “receiving” in Procurement application.
  • Perform a wide variety of technical activities related to requirements gathering, planning, assessing, evaluating, tracking, and receiving hardware required to meet user and project needs.
  • Ensure the procurement and delivery processes interface with both CACI and customer Asset Management processes.
  • Source and research services, equipment and supplies necessary for the operation of an organization.
  • Compile and analyze statistical data to determine the feasibility of buying products and to establish price objectives.
  • Compile information to keep informed on price trends and manufacturing processes.
  • Confer with manufacturers to determine factors that affect prices and determines best solution consistent with quality, reliability, and ability to meet required schedules.
  • Review proposals and quotes, analyze trends, follow up on orders placed, verify delivery, approve invoices, and maintain necessary records.
  • Participate in establishing and defining procurement plan requirements.
  • Data Entry of all requirements assigned.
  • Build relationships with manufacturers to facilitate fast turnaround of requirements for the customer.
  • Review and verify Bills of Material.
  • Track hardware maintenance agreements. 
  • Work with Integrated Logistics Support manager to reconcile assets for annual hardware maintenance renewals.
  • Track status of requirements in database.
  • Identify areas of process improvement within the Project Management Office improve and maintain program efficiency for CDRL submissions.
  • Provide oversight and management of the contract Inventory Plan execution.
  • Track program maintenance agreements and warranties.
  • Manage Return Material/Merchandise Authorizations (RMAs).

    Required Skills:

  • Security Clearance: active TS/SCI
  • Ability to pass a CI polygraph.
  • Ability to work independently with little direction and guidance.
  • Ability to work occasional weekends and evening hours as required.
  • Knowledge of document and repository management practices, and experience with SharePoint.
  • Excellent written and oral communications skills and must be able to effectively interface with subject matter experts, project managers and technical engineers at all levels.
  • Ability to manage multiple assignments, while ensuring accuracy, adherence to documentation standards, and a timely delivery for all work products and schedules.
  • Strong attention to detail.
  • Ability to work independently and showing initiative, but still be comfortable and productive in a small team environment; work in a self-directed manner while achieving aggressive goals.


  • 5+ years of experience developing, implementing, maintaining and executing program required processes and procedures.
  • 2+ years of experience tracking maintenance agreements/warranties and managing RMAs.
  • Excellent communication skills in English in written and spoken form.
  • Highly responsible, team-oriented individual with very strong communication skills and work ethic; self-starter.
  • Proficiency in the Microsoft Office Tool Suite.

    Desired Skills:

  • ITIL Foundations certification

What We Can Offer You:

- We’ve been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.

- For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.


Job Location



CACI employs a diverse range of talent to create an environment that fuels innovation and fosters continuous improvement and success. At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is proud to provide dynamic careers for employees worldwide. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.

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